Administrative Assistant
  • University Enterprises Corporation at CSUSB
  • San Bernardino, CA
  • October 3, 2019
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Job Description

Administrative Assistant




(This is not a state position)

Employment Status: Temporary, “non-exempt” benefited position through June 30, 2020 (appointment may be renewed annually based upon available funding, availability of work and satisfactory job performance.)

Salary: $2,426 to $2,947 per month.

Work Schedule: 40 hours per week. Generally, Monday through Friday, 8:00 a.m. to 5:00 p.m.

Deadline: Open until filled.

Job Duties

Under the immediate supervision of the Title IV-E Project Coordinator, the incumbent will be responsible for two main areas: The first major area is clerical and administrative support functions for the Bachelor of Social Work (BASW) Title IV-E Program. These support duties include answering phone and walk-in questions about the BASW program, help planning and staffing events such as SOAR, information sessions and orientations, referring pre majors to academic advisors, tracking pre-majors and compiling and managing files from students applying to the major. The incumbent will manage and maintain a BASW student database, permit students to register for upper-division social work courses using PeopleSoft; consult with the Office of Admissions and Registration for cross-enrollment of student, explain and interpret School of Social Work policies, procedures and application requirements for BASW program admission, process and file BASW applications, prepare admission folders, track new applicants progress toward admission and prepare appropriate admission letters. The second major function is support to the Field Education program which encompasses all IV-E students. These duties include managing the field interview process data base, the Field Education data base on the IPT system, confirming accuracy of the information in the system, assisting with requests for password resets and changes, maintaining data base of potential placement agencies and agency affiliation agreements, and help with planning and staffing events such as Field Orientation or other special events and the documents associated with it. Additionally the incumbent may be asked to assist with general office work such as reserving rooms for information sessions and other meetings, copying, entering pre and post test data for outcome measure purposes and other duties as assigned.

Minimum Qualifications

Applicant must have at least a high school education and one year of experience in general office clerical work, along with well-developed communication skills, editing skills, and computer skills including Microsoft office suite and ability to quickly and accurately learn other electronic data bases and programs. Applicants must have good interpersonal and communication skills along with excellent customer service skills. Knowledge of academic counseling for undergraduate students is helpful but not mandatory. Applicants must possess a thorough knowledge of correct English grammar, spelling, punctuation, as well as knowledge of office methods, procedures, and practices. Applicants must have the ability to follow directions, take initiative, be flexible, have the ability to multi-task and make decisions on a day-to-day basis, and be accountable for work performed. Applicants must have the ability to handle sensitive interactions/situations and confidential information, along with the ability to work with diverse populations and traditionally underrepresented students and work well with a team of support staff and faculty.

UEC is an EOE - Minority/Female/Disability/Vets. This position will remain open until filled. This is a sensitive position therefore the selected candidate must successfully pass a thorough background investigation, including a criminal history check prior to appointment.

Benefits include:

  • Medical
  • Dental
  • Vision
  • Flex Cash option
  • CalPERS Retirement
  • CalPers 457
  • Group Term Life/ Accidental Death & Dismemberment (AD&D)
  • Holidays
  • Personal Holiday
  • Vacation accruals
  • Sick pay accruals
  • Educational Assistance Benefit is based on availability of funding.
  • Workers' Compensation
  • Unemployment Insurance
  • State Disability Insurance

University Enterprises Corporation at CSUSB is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, status as a qualified individual with disability, or any other legally protected status. All applicants must be able to show proof of eligibility to work in the United States.