Site Coordinator / Gear Up Program (Pool Position)
  • University Enterprises Corporation at CSUSB
  • San Bernardino, CA
  • September 3, 2019
  • Save for later
Share Job | Apply Now
Job Description

Site Coordinator / Gear Up Program (Pool Position)

Site Coordinator / Gear Up Program

(Pool Position)


SALARY:                               $3,494.00-$4,150.00

                                                $41,928–$49,800 Annually

CLOSING DATE:                A pool of qualified candidates will be established for current and future vacancies. Qualified applicants will be kept active through September 24, 2020.

OVERVIEW: Employment Status: Benefited, temporary, position through September 24th, 2019. (Position may possibly be subject to renewal dependent on available funding, availability of work and satisfactory job performance).

WORK SCHEDULE: Typically, Monday through Friday 7:45 a.m. to 4:45 p.m., with some evenings and weekends required.


Under general supervision from the GEAR UP Assistant Director, the Site Coordinator will work independently to:

  • In collaboration with the Student Events Manager, plan and coordinate various before/during/ afterschool/ evening/ weekend, school break and/or summertime GEAR UP activities, program events and services at assigned school site.
  • Facilitate and deliver a comprehensive mentoring program;
  • Facilitate and deliver a comprehensive tutoring program;
  • Create and update an Individual Academic Plan (IAP) for each program participant, careful to ensure that the plan includes a clear goal of meeting A-G college admission requirements;
  • Review transcripts and make contact with each program participant and parents no less than once per semester to review their IAP, providing modifications or additions as necessary;
  • Monitor student academic progress, including the collection, and interpretation of grade checks no less than twice per month;
  • Communicate with school counselors, administration, and other support personnel to ensure that academic progress is shared, accurate, and consistent for each program participant;
  • Develop and assign appropriate individualized academic interventions;
  • Provide advice and assistance in secondary and postsecondary course selection to program participants, when applicable;
  • Advise students and parents information on academic requirements, levels of proficiency, and appropriate steps to graduate from high school and enroll in college;
  • Provide workshops to program participants and parents with information on Federal student financial aid programs and benefits, FAFSA, and college applications.
  • Provide assistance to program participants in preparing for college entrance examinations and completing college admission applications;
  • Act as the primary point of contact between GEAR UP staff and program participants for all academic related matters, such as G.P.A, bi-monthly grade reports, program status, progress towards earning a high school diploma, and progress toward enrolling in college;
  • Review class schedules each semester and work with target schools to implement schedule changes if necessary;
  • Work with students/parents to review admissions, deposits requirements, status, summer orientation, other mandatory programs or steps needed to enroll in college at the earliest available term.
  • Review the FAFSA with students/parents;
  • Maintain accurate and detailed records, provide reports, and regularly update the student records management database;
  • Encourage the intellectual development of students;
  • Attend High School, College, and Career Fairs;
  • Ensure that GEAR UP is highly publicized in each service school, including distributing brochures, promotional materials and other media;
  • Maintain up-to-date knowledge of college entrance application processes, financial aid requirements, scholarships, and programs of study;
  • Address student concerns when issues arise;
  • Provide support to GEAR UP events including field trips, workshops, large and small scale activities, parent engagement opportunities, summer residential programs and camps, and other GEAR UP related activities.
  • Assist with collecting data for the Annual Performance Reports (including collection, accuracy and verification of data);
  • Participate in department meetings;
  • Travel to school sites required
  • Perform all other related duties as assigned.


  • Applicants must possess a Bachelor's degree in Education, Counseling, Social Service or other related field. Equivalent amounts of job-related experience may be substituted for one year of the education requirement. A Master's Degree is preferred.
  • Applicants must demonstrate a minimum of one year of proven success in working with GEAR UP or similar TRiO programs.
  • Applicants must have experience providing students with resources on middle school, high school or college campuses that assist first generation college-going students such as SSS, EOP and McNair.
  • Applicants must demonstrate experience working with IAP's, A-G requirements, and demonstrate the ability to successfully navigate students through the academic coursework required to graduate with a high school diploma and complete a secondary school rigorous program of study.
  • Must have experience with FAFSA and other financial resources such as grants, work study, loan forgiveness, and scholarships.
  • Applicants must have strong organizational, management, leadership, interpersonal, oral and written communication skills are required.
  • Applicants must demonstrate the ability to execute the project activities and possess the ability to work with students, set a positive example, and serve as a role model.
  • Additionally, applicants must demonstrate proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
  • Applicants  must possess the ability to handle confidential and sensitive information, along with the ability to work cooperatively with a diverse group of people, exercise sound judgment, determine priorities, complete assigned projects in a timely manner and work well under tight deadlines.
  • Applicants must possess the following critical strengths including, but not limited to: reliability, attention to detail, and strong self-initiative.
  • A working knowledge PeopleSoft experience is preferred.
  • Strong preference will be given to candidates that have received TRIO-specific training, such as the training sponsored by the U.S. Department of Education.
  • Strong preference will be given to candidates who have succeeded in overcoming barriers similar to those confronting the project's target population.
  • Bilingual (Spanish) is preferred.

UEC is an EOE - Minority/Female/Disability/Vets. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check and Live Scan fingerprinting prior to appointment.

Benefits include:

  • Medical
  • Dental
  • Vision
  • Flex Cash option
  • CalPERS Retirement
  • CalPers 457
  • Group Term Life/ Accidental Death & Dismemberment (AD&D)
  • Holidays
  • Personal Holiday
  • Vacation accruals
  • Sick pay accruals
  • Educational Assistance Benefit is based on availability of funding.
  • Workers' Compensation
  • Unemployment Insurance
  • State Disability Insurance

University Enterprises Corporation at CSUSB is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, status as a qualified individual with disability, or any other legally protected status. All applicants must be able to show proof of eligibility to work in the United States.